Academic Policy

SECTION 1

Section 1.1: General Admission Requirements for Candidates seeking Admission into the School of Postgraduate Studies

  1. A candidate wishing to enrol for a programme into courses of study leading to Postgraduate degrees or diplomas must be on prescribed forms approved by the Board of the School of Postgraduate Studies (hereinafter referred to as SPGS). The forms shall be obtained from the secretary, SPGS, on payment of the prescribed application fee.
  2. Applications for Postgraduate studies shall be online. Applications shall normally be made in response to official advertisement to that effect in national newspapers and University website. The advertisements shall specify the programme for which admissions are to be made.
  3. It is the responsibility of the candidate seeking admission to ensure that all the information and documents required in the prescribed forms are supplied to reach the Secretary, School of Postgraduate Studies not later than the advertised deadline.
  4. All applicants for Postgraduate admission shall supply the names of three academic referees. The Referee Report forms shall also be filled online.
  5. The candidate should ask his/her former University/Institution to send his/her academic transcripts, quoting the candidate’s application number   to the Secretary, SPGS.
  6. Candidates seeking admission for Postgraduate studies must fulfil the general University basic requirements.
  7. The SPGS shall forward the applications of each candidate to Departments through the Dean of the relevant Faculty for consideration and recommendation.
  8. A candidate seeking admission into a higher degree or diploma programme shall normally be a graduate of the Federal University Dutsin-Ma or of other Tertiary Institution recognized by the Senate of the Federal University Dutsin-Ma.
  9. Notwithstanding Regulation section 1.1 (8), a candidate may be required, as a condition for admission, to undergo such tests as may be    prescribed by the University Departments concerned with his/her proposed work, or to take such other pre-requisite or concurrent studies and examinations as may be prescribed, subject to the overall control of the Board.
  10. An applicant with a master‘s degree of the Federal University Dutsin-Ma or of other Universities recognized by the Senate of the Federal University Dutsin-Ma may be admitted to the M.Phil. /Ph.D. Degree programme.
  11. Neither the SPGS nor the University Senate shall be obliged to give reasons for rejecting the application of any candidate for Postgraduate studies.
  12. 12. A candidate may be offered admission to pursue a programme of study either on full-time or part-time basis.
  13. The Departments through the Faculty shall forward the list of recommended candidates with a list of supervisors to the SPGS. Thereafter, the admission list shall be considered and approved by the Board of SPGS on the recommendation of the appropriate Faculty Postgraduate Committee. The decision of the Board shall be subject to Senate approval.
  14. An applicant who has been offered admission to pursue a programme of study, if found to have made a false declaration with regard to any regulation governing admission shall be advised to withdraw from the University.

 Section 1.2: Offer and Acceptance of Admission

  1. 1. Candidates offered admission shall be published through official online platform of Federal University Dutsin-Ma by the SPGS.
  2. The offer of admission made in accordance with Regulation section 1.2 (1) shall be provisional. Candidates shall be required to fill an acceptance form online and pay the prescribed acceptance fees within three (3) weeks.

Section 1.3: Deferment of Admission

A candidate offered admission is required to take up the offer in the particular year it is made and the Board shall not entertain requests for deferment of admission.

  SECTION 2

Section 2.1: Registration

  1. All students shall register with the School of Postgraduate Studies.
  2. Registration shall be made online in accordance with the approved and prescribed forms by the Board.
  3. The procedure for fresh registration shall consist the following;
  •  A candidate shall undergo the required verification/screening exercise where the candidate shall present the originals of payment receipts, degree certificates and other academic credentials claimed in the application forms, birth certificates, certificate of Local Government of origin, state of origin and the National Youth Service Corps discharge or exemption certificates to the Secretary, School of Postgraduate Studies.
  • Payment of tuition and other fees shall, except where exemption has been granted, be payable by all candidates provisionally registered for Postgraduate studies at rates prescribed from time to time.
  • Completion of course registration at the Department/Faculties and SPGS.
  • Endorsement of the forms by the appropriate Postgraduate coordinators, Heads of Department and Deans of faculties.
  • Submission of all completed registration forms with photocopies of all relevant receipts and credentials to the Department, Faculties and SPGS.
  1. All registration formalities, including the orientation exercise, shall be completed not later than one week before the matriculation ceremony for the particular session for which admission is made.
  2. Any candidate who fails to register within the first four weeks of commencement of registration shall, before he/she is registered, be required to pay a specified late registration fee.
  3. A candidate who is a fresh student and fails to register within the prescribed period shall be deemed to have forfeited his/her admission offer.
  4. Violation of the registration regulation shall attract a penalty fee to be determined by the SPGS from time to time.

Section 2.2: Concurrent Registration

A student shall not register concurrently for:

  1. more than one Postgraduate programme of this University, and
  2. A Postgraduate programme and undergraduate programme of the University.

Section 2.3: Registration for Courses outside the Department

  1. A candidate admitted to a Degree or Postgraduate Diploma programme of a particular Department may register for courses taught in other Departments provided that such courses were prescribed in the Degree or Diploma programme as approved by the Board.
  2. The total credit units of such courses taken outside the Department must however not be more than 30% of the total number of credit units required for the award of the Degree or Diploma. Unless otherwise prescribed in the approved programmes.

Section 2.4: Lapsed Registration

  1. Once a candidate becomes a student, and in order to remain a bona fide Postgraduate student, the candidate shall renew his/her registration with the SPGS at the beginning of each academic year until he/she is examined on the project report/dissertation/thesis and has submitted copies of hard-  bound Project Report/Dissertation/Thesis.
  2. A Postgraduate student’s registration is deemed to have lapsed if he/she fails to:
  • renew his/her registration in any one session as prescribed in Regulation above
  • submit himself/herself for examination at the expiration of the maximum period approved for the programme; and
  • Complete the requirements for the award of the degree or diploma within the approved period.

3. A lapsed registration may be reactivated by the Board only if the candidate shows sufficient cause              why his/her registration shall not remain lapsed. The candidate shall present his/her case in the                form of a written application channelled through the Department and Faculty to the Postgraduate              School.

4.Pay a fine not less than twice the amount paid for late registration.

5. A registered student whose registration has lapsed for two or more academic sessions shall not be             reactivated.

Section 2.5: Suspension of Studies

  1. A registered student may be allowed, for good cause, to suspend his/her studies for not more than one calendar year.
  2. Application for suspension of studies shall be on prescribed forms approved by the Board. The forms shall be obtained from the Secretary, School of Postgraduate Studies on payment of the prescribed application fees. In addition, the candidate shall pay a fee of not less than 15% of the tuition fees for the period of suspension of studies.
  3. A student whose programme of studies has been suspended in accordance with the prescribed regulation above can reactivate such a programme by:
  • completion of reactivation of programme form obtained from the Secretary, School of Postgraduate Studies; and
  • Renewal of registration as prescribed in the regulation above.

Section 2.6: Conversion of Mode of Study

Subject to the approval of Senate, a Postgraduate candidate may transfer from full-time to part-time or vice versa. On approval of the transfer the period of registration shall be calculated using the approved formula (Appendix I).

SECTION 3

GENERAL REGULATIONS GOVERNING POSTGRADUATE STUDIES

3.1 COURSES

  1. A programme of Postgraduate study shall be divided into courses each of which shall be assigned an appropriate number of credit units.
  2. A credit unit is defined as one lecture/tutorial/seminar contact hours per week or three hours of laboratory/practical class per week through a semester, or an equivalent amount of other assigned study or practical experience or any combination of these.
  3. A taught course shall be assigned a minimum of two and a maximum of four credit units. All courses other than those prescribed in regulation 3.2 shall be regarded as taught courses.
  4. Each course shall have a three letter subject code, a three-digit number code and a course title. The subject code shall be that approved by Senate for the particular subject.
  5. The first digit of the number code of a Postgraduate course shall not be lower than the first digit of the number codes of the highest course level of a bachelor’s degree programme in the particular subject or, where none exists, as prescribed in the NUC benchmark (BMAS) for Minimum Academic Standards for the bachelor’s degree programme in the subject. Similarly, the course level of a diploma programme shall be lower than that of a master’s degree programme which in turn shall be lower than that of a doctorate degree programme.
  6. A programme of Postgraduate study shall normally consist of compulsory, audited, elective, pre-requisite and concurrent courses.
  7. The various categories of courses prescribed in Regulation 3.1 (6) are defined as follows:
  •  A compulsory course is one which a student must take and pass. The mark scored in the course will count towards graduation and a student cannot graduate without it.
  • An audited course is one which a student must take but not necessarily pass.
  • An elective course is one which a student can choose in order to make up the required additional units for the award of the degree or diploma. It is a course the student freely select but need not necessarily pass. Marks scored in an appropriate number of elective courses will count towards graduation.
  • A pre-requisite course is one whose knowledge is essential prior to taking another specified course. This may be an undergraduate or postgraduate course. A student must take and pass course before he/she can register for the specified course.
  • A concurrent course is one which must be taken along with other specified course(s) within the same semester.

8. Formal instructions for taught courses shall be lectures, seminars, tutorials, guided literature                      review, laboratory work, field work, practical classes, integrated studios or a combination of any of            these types of formal instruction.

9. Candidates for professional Postgraduate diplomas and degrees may be required to undergo a                     minimum period of professional attachment or internship during the course.

3.2 PROJECT REPORT/DISSERTATION/THESIS REQUIREMENT

  1. No programme of Postgraduate study shall be complete unless it prescribes a requirement for a compulsory course of independent research into a specific problem.
  2. The outcome of the independent research shall be presented formally as a written report designated as project report, thesis or dissertation as appropriate. The report, howsoever designated, shall be a scholarly work.
  3. The following guideline shall be used to determine the appropriate terminology to be used for a research report.
    1. A Ph.D. research report shall be called THESIS and shall be in partial fulfilment of the requirements for the award of Ph.D. Degree.
    2. The research report of an Academic Masters’ Degree or Master of Philosophy Degree programme, which is orally defended before an external examiner and copies of which are presented to the School of Postgraduate Studies, shall be called DISSERTATION and DISSERTATION for M. Phil. Shall be in full or partial fulfilment of the requirements for the award of M. Phil. Degree, whereas that of Masters’ shall be in partial fulfilment of the requirements for the award of Masters’ degree.
    3. The research report of a professional masters’ degree programme which may not be defended orally before an external examiner and copies of which shall be submitted to the School of Postgraduate Studies for record purposes only shall be called PROJECT REPORT. Project reports shall be in partial fulfilment of the requirements for the award of professional masters’ degrees.
    4. The research report of a Postgraduate Diploma programme, copies of which shall be deposited with the Department shall be called PROJECT REPORT.
  4. The project report/dissertation/thesis shall be prepared in accordance with the format approved by the Board as contained in the Guidelines for the preparation and submission of thesis, dissertations and project reports for higher degrees.
  5. A research report (howsoever called) shall be written in English.
  6. A candidate who presents a dissertation/thesis, as defined in Regulation 3.2 (4), which in part or in full is discovered not to be his/her original work, shall be deemed to have failed and shall not qualify for the degree. Similarly, a candidate who presents a research report (howsoever called) which is discovered at any stage to partially or wholly contain falsified data or material shall not qualify for the degree or diploma.
  7. A research report submitted for a diploma shall not be recommended for a master’s degree similarly, a report for a master’s degree shall not be recommended for the award of Ph.D.

3.3 EXAMINATION OF COURSES

  1. A separate assessment examination shall be conducted for each course at the end of the semester in which the course is completed.
  2. A taught course shall be assessed by written examination why research courses shall be by evaluation of the report (howsoever called) and an oral examination.
  3. The duration of a written examination of a Postgraduate course shall not be less than two hours.
  4. An external examiner shall be involved in the assessment of the research report (howsoever called) and examination scripts. The manner and extent of involvement of an external examiner shall be as prescribed under Regulations Applicable to the Various Categories of Postgraduate Programmes (Section 4 of This Regulation).
  5. A student is required to present himself/herself for examination in all the courses for which he/she is registered.
  6. There shall be no supplementary examination for Postgraduate students. Any student referred in thesis, dissertations and project reports shall re-register for it at least one full semester or as may be recommended by the examiners, and thereafter be examined.
  7. Candidates who may absent themselves from examination, on grounds of ill health or other reasons acceptable to the Board of the School of Postgraduate Studies, must provide evidence supported by written notification to the Board through the normal channels of communication.
  8. Where a candidate is unable to sit for an examination on account of ill-health or on account of other reasons acceptable to the Board and has met the conditions stated in 3.3 (6), he/she may be allowed to re-register the course(s) and sit for the examination(s) as first attempt.
  9. Where a candidate fails to take an examination without valid reason(s) approved by the Board of School of Postgraduate Studies, he/she shall be scored “F” and be required to re-register the affected course(s).
  10. In order to be eligible for examination in a particular taught course, a student shall have attended a minimum of 75% of the total periods of formal instructions delivered for the course. Attendance requirement shall be calculated taking into account all types of instructions used in the course.
  11. All examinations for a semester shall be conducted at the end of the semester in which the courses are taught in line with the Senate approved academic calendar.
  12. Departments shall draw up semester examination timetables one month prior to the commencement of the examinations and forward one copy to the School of Postgraduate Studies through the Dean of the Faculty.
  13. Any Postgraduate student found cheating in an examination or engaged in any other academic misconduct shall be punished according to the rules and regulations governing the conduct of examinations in the university (refer to the current Postgraduate Students’ Handbook).
  14. Each course shall be graded out of 100 marks.
  15. The minimum pass mark for a course shall be 50%. The score for each course shall be made up of 40% continuous assessment and 60% examination.
  16. A student who fails to obtain a minimum pass mark in any taught course shall carry over the course.
  17. Where the number of courses failed by the student at the completion of the taught courses exceeds:
  • One third of the overall minimum credit requirements for graduation, he shall repeat the relevant courses within the period of study approved for the programme,
  • One-half of the overall minimum credit requirements for graduation, he shall be advised to withdraw from the programme.

18. A student who passed a Postgraduate course SHALL NOT REPEAT such a course for the purpose              of obtaining a higher score/grade.

19. In the case of project report/dissertation/thesis, where:

  • Minor or moderate corrections have been prescribed by the examiners, the corrections have to be effected and duly certified within three (3)months from the date of the oral examination;
  • The examiners’ report recommends a second oral/re-examination by all examiners, the revised version of the report (howsoever called) shall be submitted for re-examination not earlier than four months or such other longer intervals as the Board may specify.
  • The report is rejected, that is to say, the examiners returned a verdict of outright failure, and the project report/dissertation/thesis shall not be re-submitted for the particular programme.

20. An external examiner shall be invited within one (1) month on completion of the second semester             examination to moderate both the first and second semester examination scripts. The Head of                    Department shall submit to the Dean of School of Postgraduate Studies, through the normal                        channels, the final grades for Postgraduate research scores within six weeks from the date the                   external examiner signed the grade sheets.

21. An external examiner shall not be below the rank of Senior Lecturer in a university/Research                     Institute.

22. An oral examination shall be concluded only if in the view of the external and internal examiners              the project report/dissertation/thesis merits an oral examination.

23. Without prejudice to Regulations 3.3 (6), no student shall be allowed to present himself/herself         for an oral examination unless he/she is cleared in writing by the School of Postgraduate Studies.

24. Students aggrieved about the grading of their examination scripts or project reports shall petition            directly to the Dean, School of Postgraduate Studies. The Dean shall refer such petition to the Dean         of the concerned faculty for necessary action by the Faculty Postgraduate Committee. A student                petitioning over the grading of his/her script or project shall bear the full costs of reassessment                  where Senate approves the reassessment.

25. The Secretary, School of Postgraduate Studies, shall maintain for each student’s Academic                         Record/Card on which course examination results and other relevant information on the student’s           academic performance shall be recorded. The card shall be lodged in each student’s file.

3.4 FINAL ASSESSMENT FOR GRADUATION

  1. Final assessment for graduation shall be undertaken only when all the taught courses have been examined and the project report/dissertation/thesis completed and certified by supervisors.
  2. The final result shall be based on results of all compulsory courses and such number of elective courses as to make up the minimum credit requirement for graduation.
  3. The minimum credit units required for graduation from Postgraduate Programmes done primarily by course work shall be:
  • 30 credit units for Postgraduate Diploma.
  • 33 credit units for Master’s
  • 33 credit units for M.Phil.
  • 30 credit units for Ph.D. Programme.

These shall include all the compulsory courses, including the project report/dissertation/thesis.

4. Where the minimum credit unit requirement for graduation prescribed by a department for a programme is inconsistent with Regulation 3.4 (3), the regulation shall prevail and the departmental requirement shall be void to the extent of its inconsistency.

5. The final assessment for all academic Postgraduate Programmes shall include an oral examination.

6. Credit units earned in remedial courses taken under 1.1(8) shall be recorded in candidate’s transcript and permanent record.

7. Final assessment shall be done by a Board of Examiners whose membership shall include at least one external examiner.

8. In case of conflict in the report of the internal assessment panel, the external examiner’s evaluation shall prevail.

3.5 DURATION OF PROGRAMME OF STUDY

  1. No Postgraduate Programme shall be valid unless it prescribes a minimum duration and maximum duration of study for the award of a degree or diploma. The minimum and maximum durations of study for the various categories of Postgraduate Programme shall be as prescribed in Section 4 (i.e. Regulations Applicable to the Various Categories of Postgraduate Programmes) of this Regulation.
  2. Where a student is unable to complete requirements for graduation within the maximum duration of study prescribed for the programme, Regulation 2.4(2) (c) shall apply.

3.6 EXTENSION OF NORMAL DURATION OF STUDY

  1. The Board may, for good cause, grant an extension to a student who has exhausted the normal duration of study but has not met the minimum requirements for graduation.
  2. An application for an extension of the duration of study shall be on prescribed forms. The forms shall be obtainable from the Secretary, School of Postgraduate Studies on payment of an extension application fee prescribed by the Board.

3.7 ELIGIBILITY TO TEACH AND EXAMINE POSTGRADUATE        COURSES

  1. No lecturer shall teach and examine a course in a Postgraduate programme unless his/her highest academic qualification is the same or higher than the academic qualification to be awarded to graduands of that programme.
  2. Subject to Regulation 3.7(1), the following shall be eligible to teach and examine Postgraduate courses:
    1. Doctorate degree holders who have at least one year Post-doctoral teaching and research experiences at the university level.
    2. Master’s degree holders who have at least three years teaching and research experience at the university level. Such teachers shall normally be of the rank of Lecturer I and above and shall not be pursuing a Postgraduate degree or diploma studies under supervision.
    3. In exceptional circumstances, other categories of staff may be approved by the Board to participate in specialised Postgraduate programmes.
  3. Consequent upon regulation 3.7(2), such Departmental or Faculty Postgraduate Committees shall, shortly before the beginning of each academic session, submit for the approval of the Board, a list of members of staff qualified to teach and examine the various Postgraduate courses run by the particular department.

3.8 ELIGIBILITY TO SUPERVISE POSTGRADUATE LONG ESSAY/PROJECT DISSERTATION/THESIS

  1. A Lecturer shall only supervise a Postgraduate research work if he/she has successfully undergone Postgraduate supervision at the same or higher level than the student he is to supervise.
  2. Subject to regulation 3.8(1), Postgraduate research work shall be supervised as follows:
    1. Only holders of Ph.D. with a minimum of one year post-doctoral experience shall be eligible for appointment as major supervisors to Masters’ Degree Dissertations and Ph.D. Theses.
    2. For PhD supervisor only holders of PhD with at least two years post-doctoral experience and not below the rank of senior lecturer
    3. Students for the Postgraduate Diploma courses may be supervised by persons of at least the rank of Lecturer II with one year university teaching and research experience.
    4. Where a specialist is relevant but scarce and cannot be brought to the university on sabbatical or visiting leave, he/she may be appointed to serve as an external supervisor.
    5. Internal supervisors who have left the services of the university may continue as external supervisors for the students they were already supervising. External supervisors will be paid honorarium as approved by the university.
    6. For each Postgraduate Diploma and Professional Masters’ student, there shall be one supervisor.
    7. For each academic Masters’, M.Phil. and Ph.D. student, there shall be a Supervisory Committee of two members, one of whom shall be designated as the major supervisor and chairman of the committee.
    8. The Supervisory Committees should be constituted by the Departmental Postgraduate Committee and forwarded to the Board of School of Postgraduate Studies through the Faculty Postgraduate Committee for consideration and recommendation to Senate for approval.
  3. In any one academic session, a supervisor shall not have under his/her supervision, more than:
  • five full-time Postgraduate students in the ratio of 3 masters’ and 2 doctorate degree candidates, OR
  • four part-time and two full time Postgraduate degree students, OR
  • Five part-time masters’ and two part time doctorate degree candidates.

 

4. A supervisor who has under his/her supervision the maximum number of candidates prescribed in Regulation 3.8(3) shall not be eligible to supervise more than two diploma projects.

5. The Board, with the approval of Senate, may appoint supervisors from another university or equivalent institutions. In such cases, at least one internal supervisor shall also be assigned to the student.

6. The role of the supervisor shall, among others, be to provide appropriate guidance, advice, direction and adequate training to candidate in the methods of research and in the writing of the research work.

7. Students with valid reasons may forward their request for change of any of the members of their Supervisory Committee to the Dean of School of Postgraduate Studies provided such request is not made after the minimum duration of the programme. The Dean of SPGS shall within two weeks , ask for a written report from the Faculty Postgraduate Committee and refer the matter the Postgraduate Grievances Committee to advise the Board of School of Postgraduate Studies accordingly.

8. A supervisor that is dissatisfied with the performance of the student under his/her supervision shall make a formal report to the Board through the Departmental and Faculty Postgraduate Committees, period such request provided is not made after minimum duration of the programme.

9. A supervisor reserves the right to withdraw from his/her supervision of a student, after compliance with regulation 3.8(8).

3.9 PROGRESS REPORT ON POSTGRADUATE STUDENTS

  1. At the end of each academic session, each department shall submit to the Board, a progress report on each registered post-graduate student who is not graduating. Where the student is pursuing a programme of study basically by course work, a submission of results of the courses examined during the session shall suffice. The submission shall follow the format prescribed by the Board.
  2. Research degree Students are to collect progress report forms from the Secretary, School of Postgraduate Studies, complete it and submit to his/her supervisor (s), H.O.D., Dean of Faculty and Dean School of Postgraduate Studies for endorsement.
  3. A research degree student who fails to submit a progress report for a particular Session by the end of the following subsequent Session shall be liable to a fine not less than five percent (5%) of the tuition fee for the session. Failure to pay the fine, the Student would be deemed to have voluntarily withdrawn from the programme.
  4. In addition to the reports submitted under Regulations 3.9(1), the Board may request a supervisor when the need arises to provide a report on any or all aspects of the studentship of a candidate he is supervising.
  5. Every student must submit to his/her supervisor(s), when called upon to do so.
  • A report outlining the progress of his/her research during the period stipulated in the request;
  • Any record book or file or paper being used by the student in his/her research;
  • A report on any assignment pertaining to the research.

6. Any breach of Regulation 3.9(5) shall be reported in writing by the supervisor to the Board through           the Departmental Postgraduate Committee. The Board shall impose appropriate disciplinary action           on the candidate.

3.10 CONTINUOUS ABSENCE FROM UNIVERSITY

  1. Any student, who continuously absents himself/herself from the university without a written official permission, shall be deemed to have voluntarily withdrawn from the university.
  2. A student is deemed to have breached Regulation 3.10(1) if being
  • A full-time student, who continuously absents himself/herself from the university for one semester without a written official permission.
  • A part-time student who continuously absents himself/herself from the university for one session without a written official permission;
  • A student of a long-vacation programme, who continuously absents himself/herself from the University for One long vacation.

3. Requests for permission to be absent from the university shall normally be made to the Head of                 Department except that in the case of research degree candidates, the supervisor shall have power             to grant permission for periods not exceeding one week.

4. The Secretary, School of Postgraduate Studies shall be notified in writing of any request for                           continuous absence from the university for a period exceeding four weeks granted by the Head of              Department. It shall also be the duty of the Head of Department to report to the Board any student            who is continuously absent from the university without permission in excess of periods specified in          Regulation 3.10(2).

3.11 APPROVAL OF POSTGRADUATE PROGRAMMES/COURSES

  1. No Postgraduate programme or amendments to existing programmes shall be advertised and/or offered in the University unless it has been approved by Senate on the recommendation of the Board.
  2. No Postgraduate course(s) or amendments to existing course(s) shall be offered in the University unless it has been approved by Senate on the recommendation of the Board.
  3. A breach of Regulations 3.11 (1) and (2) shall render such programmes or course(s) null and void and of no effect, irrespective of when the violation is detected.
  4. For a new Postgraduate programme or an amendment to an existing programme to be recommended to Senate for approval, the Board must be satisfied that:
  • the academic curriculum conforms with the guidelines prescribed in the Regulations Governing Postgraduate Programmes;
  • adequate functional facilities for the Postgraduate programme are available in the Department or Faculty presenting the programme;
  • the academic staff to teach the programme are adequate;
  • the request must follow the prescribed format and must meet any other requirements prescribed by the Board.

5. For a new course or amendments to an existing course to be recommended to Senate for approval,             the Board must be satisfied that:

  • The introduction or amendment of the course does not violate any regulation prescribed in the Regulations Governing Postgraduate programmes;
  • Adequate functional facilities for the course are available in the department or Faculty proposing it.
  • Qualified full-time lecturers to teach the course are available;
  • It meets any other requirements prescribed by the Board or Senate.

3.12 APPROVAL OF DEPARTMENTAL AND FACULTY REQUIREMENT(S)

  1. No specific department and faculty requirement(s), additional to or consequent on the Regulations Governing Postgraduate Programmes shall be advertised or offered in the University unless it has been approved by Senate on the recommendation of the Board.
  2. Violation of regulation 3.12 (1) shall render such requirement(s) null and void and of no effect, irrespective of when the violation was detected.

3.13 PERIODIC REVISION OF CURRICULUM OF POSTGRADUATE PROGRAMMES

  1. Curricula of Postgraduate programmes pursued based on coursework, shall be reviewed periodically to reflect new developments in the respective subject areas.
  2. The maximum interval for compliance with Regulation 3.13(1) shall be five years.
  3. Unless a written satisfactory explanation has been given by the department running the programme, any such programme whose curriculum is not updated as prescribed in Regulation 3.13 (1) and (2) shall be suspended by Senate on the recommendation of the Board.

3.14 ORGANOGRAM FOR DEALING WITH POSTGRADUATE MATTERS.

  1. Unless otherwise stated, the procedure for dealing with Postgraduate matters shall be as provided in the organogram shown in figure 1.
  2. The Departmental Postgraduate Committee shall comprise the following:
  • Head of Department – Chairman
  • All Postgraduate programme lecturers in the Department, one of whom shall be appointed Departmental Postgraduate Programme Coordinator.

3. It shall be the responsibility of the Departmental Postgraduate Committee to consider and make               recommendations to the Faculty Postgraduate Committee in respect of the following matters:

  • Admissions of suitable candidates into Postgraduate programmes in the Department.
  • Matter relating to suspension of studies, registration of students, extension of normal duration of study, supervision of study, examinations, nomination of course lecturers, nomination of supervisors, etc.
  • Nomination of panel of examiners, including internal and external examiners:
  • Final assessment of students for graduation:
  • Review of Postgraduate academic curriculum of the Department within the approved general guidelines;
  • Any other matters either initiated by the Department or referred to it by the Faculty Postgraduate Committee and/or the Board.

4. The quorum shall be one-third of the academic staff membership.

5. The Faculty Postgraduate Committee shall comprise the following members.

  • Dean of the Faculty – Chairman
  • Representative of the Faculty on the Board of Postgraduate Studies – Vice Chairman
  • All heads of department.
  • All Professors and Readers in the Faculty.
  • Departmental Postgraduate programme coordinators (for Departments running approved Postgraduate programmes)
  • Faculty Officer – Secretary. In the case of Faculty of Education, the Director Centre for Continuing Education shall also be a member.

6. The Faculty Postgraduate Committee shall, on behalf of the Faculty Board, be responsible for all               Postgraduate matters in the Faculty. it shall be the responsibility of this committee to consider and           make recommendations to the Board of Postgraduate Studies in respect of the following:

  • recommendations of the Departmental Postgraduate Committees on matters specified in Regulation 3.12(2);
  • Any other matter either initiated by it or referred to it by the Board of Postgraduate Studies.

7. The quorum shall be one–quarter of the academic staff membership of the Board.

8. The composition and responsibilities of the Postgraduate Committee of the Centre for continue                   Education shall be as for the Departmental Postgraduate Committee except that

  • All recommendations on Postgraduate programmes based in the centre shall be communicated directly to the Board of Postgraduate Studies.
  • All recommendations on Postgraduate programmes based in the faculty of Education shall be communicated to the Faculty Postgraduate Committee of that Faculty.

SECTION 4

REGULATIONS GOVERNING THE VARIOUS POSTGRADUATE DEGREE PROGRAMMES

4.1.0 DIPLOMA PROGRAMMES

4.1.1  ADMISSION REQUIREMENTS

  1. The entry qualification into the Postgraduate Diploma Programmes shall be a bachelor‘s degree or Higher National Diploma (HND) in the relevant discipline and/or equivalent professional qualifications approved by Senate on the recommendation of the Board.
  2. Method of application, eligibility of candidates, and acceptance of offer of admission shall be as prescribed in Regulation 1.1 and 1.2.

4.1.2 PROGRAMMES OF STUDY

The course for each diploma programme shall be as approved by Senate, on the recommendation of the Board, in accordance with the provisions of the Regulations Governing Postgraduate Degrees and Diplomas.

4.1.3 MODE OF STUDY

Regulation 1.1(8) shall be applicable; except for only the long vacation part-time studentship.

4.1.4 DURATION OF STUDY

  1. The Postgraduate Diploma programme shall last for a minimum of:
  • One academic session for full-time students;
  • Two successive long vacations of ten (10) weeks each for part-time students.

2. The maximum duration of a diploma programme shall be twice the minimum time prescribed for             full-time and part-time students respectively as provided in Regulation 4.4(1).

4.1.5 CREDIT LOAD

  1. A Postgraduate diploma student is required to register a minimum credit load as provided in Regulations 3.4(3) (a).
  2. Same shall apply to full-time students as provided in Regulation 4.5(1).
  3. A minimum of 50% credit unit is required by part-time students per long vacation for graduation.

Note: He/she does not apply to the periods spent in excess of the minimum duration of the programme.

  1. Full-time students shall be required to register for at least the minimum credit load required for graduation at the beginning of the session.

4.1.6 MINIMUM REQUIREMENTS FOR THE AWARD OF DIPLOMA

For the minimum requirements for the award of diploma, refer to Regulations 3.1-3.4.

4.1.7 SCHEME OF EXAMINATIONS

  1. Without prejudice to Regulations 15 and 16:
  • candidates who score below 49,shall be required to resit the course;
  • A part-time student who fails courses totalling ten (10) or more credit units in the first long vacation of registration shall be required to withdraw from the programme.
  • A full-time student who fails courses totalling ten (10) or more credits at the end of the session shall be required to withdraw from the programme.

2. The Board of Examiners for the final assessment for graduation shall consist of:

  • the Head of Department–Chairman;
  • all the lecturers teaching the Postgraduate diploma courses in the department;
  • the External Examiner(s) appointed by Senate on the recommendation of the Board

3. The final result must be signed by the External examiner(s).

4. The External examiner(s) for each Postgraduate diploma programme shall be nominated for the                approval of the Board at the beginning of the session.

5. The other roles of the external Examiner shall be as specified in Regulations 4.14(7) (a), (b) and (c),           Regulations 41(9) and 10) shall also apply

4.2.0 MASTERS’ DEGREE PROGRAMMES (PROFESSIONAL)

4.2.1 ADMISSION REQUIREMENTS

  1. Admission requirements same as provided in Regulation 1.1.
  2. The specific entry requirements shall be any of the following:
  • A bachelor‘s degree not below second class honours, lower division in the relevant discipline;
  • In exceptional cases, a bachelor‘s degree with lower classification, such as a Third Class, or bachelor‘s degrees that are normally not classified. Such candidates may be considered under certain conditions stipulated in Regulation 1.1(8), and may be required to have spent a minimum of 5 years post-qualification experience or a Postgraduate Diploma in a relevant specialisation;
  • A good honours bachelor‘s degree in a different discipline/profession and a professional diploma in the discipline in which admission is sought.

3. An academic transcript shall be required for the admission.

4.2.2 PROGRAMME OF STUDY

The course of study for each master‘s degree programme shall be as approved by Senate, on the recommendations of the Board, as provided in the Regulations Governing Postgraduate Degrees and Diplomas.

4.2.3 MODE OF STUDY

Regulation 1.1(11) shall apply, except that only long vacation/sandwich type of part-time studentship shall be allowed for master‘s degree primarily by coursework.

4.2.4 DURATION OF STUDY

  1. Unless otherwise stated in the regulation approved by the Senate, a master‘s degree programme pursued primarily by coursework shall last:
  • A minimum of two semesters and a maximum of four semesters in the case of full-time students;
  • A minimum of three consecutive long vacations and a maximum of five consecutive long vacations, of at least eight weeks each, in the case of long vacations/sandwich part-time students.

4.2.5 CREDIT LOAD

  1. The minimum credit load of 30 credit units shall be taken by the student for the master’s degree programme.
  2. Consequent upon Regulation 4.11(1), the minimum credit load per session for full-time students shall be as prescribed in Regulation 4.12(1).
  3. The credit load for long vacation/sandwich part-time students shall be a minimum of 8 and a maximum of 12 credit units per long vacation.

Note: He/she does not apply to periods spent in excess of the minimum duration of the programme.

4.2.6 MINIMUM REQUIREMENTS FOR AWARD OF DEGREE

The relevant provisions under Regulations 3.1-3.4 shall apply.

4.2.7 SCHEME OF EXAMINATIONS

  1. Regulations 3.3 and 3.4 shall apply.
  2. A long vacation/sandwich part-time student who fails courses totalling 50% credit units at the end of the second long vacation of registration shall be required to withdraw from the programme.
  3. There shall be additional external examiner(s) where the numbers of project reports are many and the areas of specialisation are too divergent to be handled by one external examiner.
  4. Where there is conflict in the assessment report, the external examiner’s verdict shall prevail.
  5. Both the draft and revised/approved project report shall be submitted to the student’s Head of Department. The number of copies (hard/soft) to be submitted shall be determined by the Departmental Postgraduate Committee. However, one copy each shall be kept both in the School of Postgraduate Studies, and the Departmental Library.
  6. Examination must hold within University premises.

4.3.0 MASTER’S DEGREE (ACADEMIC) PROGRAMME

SPECIAL PROVISIONS

The admission requirement, programme of study, mode of study, duration of study, and scheme of examinations of the Master’s Degree (Academic) programme shall be as prescribed for the Masters’ Degree (Professional) Programme, except that:

4.16   SPECIAL PROVISIONS

  1. the research course shall account for more than 50% of the minimum credit load required for graduation from the programme;
  2. Where a period of internship/professional attachment exceeding six months is prescribed, the duration of the programme shall be a minimum of 24 calendar months and a maximum of 36 calendar months.
  3. For the final assessment for graduation, students are required to undergo mandatory oral examination to prove their competence and knowledge of the taught courses and defend their research work.
  4. The Board of examiners for the final assessment for graduation shall consists of:
  • The Head of Department – Chairman
  • The student’s supervisor(s), it is important for the student’s supervisor(s) to be present during the oral examination).
  • Two nominees of the Departmental Postgraduate Committee who teach Postgraduate courses/supervise projects;
  • The External Examiner (not below the rank of Senior Lecturer in a University/Research Institute or a professional institute recognised by the Senate of FUDMA), appointed by Senate on recommendation of the Board.

5. The list of external examiners and alternate external examiners for each master‘s degree                               programme shall be submitted to the Board for approval at the beginning of the session.

6. In addition to serving in the final assessment board prescribed in regulation 4.14(4), the external               examiner(s) shall:

  • Read and evaluate the student‘s research work well in advance of the oral examination;
  • Have the power to determine the final score for the research project report based on his/her evaluation of the written report and of the oral examination performance of the student;
  • Any other matters referred to him/her by the Board or Faculty Postgraduate Committee, or specified in the letter of appointment issued by the Senate.

7. The Head of Department shall send a copy of the student‘s project to reach the external examiner               not later than 30 calendar days to the date of the oral examination. One copy shall also be sent to               one of the internal examiners (who shall be outside the student’s Department but within the                      University); and the nominee of the Faculty Postgraduate Committee.

8. The examination date shall be fixed by the Departmental Postgraduate Committee in collaboration           with the Faculty Postgraduate Committee.

9. The final assessment results shall be transmitted to the Board within seven days of the oral                          examination in the format approved by the Board.

10. The candidate shall submit corrected version of his/her thesis/dissertation to the                                           supervisor/internal examiner not less than thirty (30) Calendar days from the date of examination.

11. No supervisor or internal examiner shall keep the corrections of a candidate for more than thirty               (30) Calendar days from the date of his submission.

4.4.0 MASTER OF PHILOSOPHY (M.Phil) DEGREE PROGRAMME

4.4.1  ADMISSION REQUIREMENTS

  1. Regulation 1.1(7)(a) shall apply
  2. The specific entry requirement shall be at least a professional master‘s degree in the relevant discipline.
  3. An academic Master’s degree with CGPA of not less than 3.50 (on a 5-point scale) or not less than 2.5 (on a 4-point scale) in the relevant discipline.
  4. Holders of Master degrees in related specializations desiring Ph.D degrees in the later specialisation.

4.4.2  PROGRAMME OF STUDY

  1. The programme of study, which shall be primarily by research, shall be approved by Senate on the recommendation of the Board guided by the provisions of the Regulation Governing Postgraduate Degrees and Diplomas.
  2. Research for the degree of M.Phil shall normally include theoretical, analytical, and/or experimental investigations with a view to furthering knowledge and/or understanding in the proposed field. It may also take the form of expository investigations or critical surveys of existing methods and knowledge, the systematisation and logical exposition of which may be considered as contribution to knowledge in the field.
  3. A candidate shall be required to attend courses in the general field of knowledge within which his/her proposed research falls.

4.4.3  MODE OF STUDY

The Programme of study and research leading to M.Phil Degree shall be organised on a full-time basis by Departments as approved by Senate.

4.4.4  DURATION OF STUDY

  1. Unless otherwise stated in the regulation approved by the Senate, the M.Phil Degree programme shall last for a minimum of 12 calendar months and a maximum of 18 calendar months; with 12 calendar months possible extension.
  2. If after spending the maximum period prescribed in Regulation 4.19(1), a candidate fails to present himself/herself for the final examination, Regulation 2.4(2) (b) shall apply.

4.4.5  MINIMUM REQUIREMENTS FOR AWARD OF M.Phil DEGREE

  1. A candidate registered for M.Phil Degree may be recommended for Ph.D study by the Board.
  2. To be so recommended by the Board, the candidate must have:
  • Satisfied the provisions of regulation 4.22(1)(a) and (b).
  • Successfully presented a detailed and acceptable research proposal on the subject of his/her thesis and made reasonable progress in the actual execution of the proposal.

3. The decision of the Board as to whether a candidate has complied with the provisions of                              Regulation 4.20(2) shall be on the recommendation of the Department and Faculty Postgraduate              Committees.

4. The qualifying examination, presentation of research proposal and assessment of progress in                      execution of the proposal prescribed by Regulation 4.20(2), shall be administered by the                              Departmental Postgraduate Committee according to the guidelines prescribed by the Faculty                      Postgraduate Committee and approved by the Board.

5. A candidate wishing to be upgraded from M.Phil to Ph.D study shall apply following the prescribed           form approved by the Board and obtainable from the Secretary, School of Postgraduate Studies.                The application shall be made not earlier than the third semester of registration.

7. A candidate whose application for upgrading is not approved by Senate on the recommendation of           the Board shall be required to pursue a terminal M.Phil. degree programme.

8. Consequent upon Regulation 4.20(6), a student shall spend such further period to complete the                terminal M.Phil. programme as may be approved by Senate on the recommendation of the Board.

4.4.6  SCHEME OF EXAMINATION FOR M.Phil. DEGREE

  1. The relevant provisions of Regulations 3.3 and 3.4 shall apply.
  2. The final assessment examination for the degree of M.Phil. shall be by oral examination of the subject of the dissertation and on the general field of knowledge to which the subject belongs.
  3. The examination must take place within the University premises; on no account shall the examination be allowed to take place outside the University premises.
  4. The administration of the oral examination including fixing examination date, correspondence with the external examiners, accommodation, and other ensuing matters, shall be the responsibility of the Departmental Postgraduate Committee with approval of the board of SPGS.
  5. The candidate shall submit through his/her supervisor and Head of Department, nine copies of the draft dissertation to the Dean, School of Postgraduate Studies who shall cause them to be distributed to members of the Board of Examiners. The submission must be accompanied by a certification by the Department to the effect that the candidate has fulfilled any special requirements prescribed by Senate under the provisions of regulations 4.20(6)–(7).
  6. The Board of examiners which shall be approved by Senate on the recommendation of the Board, shall consist of;
  • The external examiner, who must be a Ph.D holder and not below the rank of Senior Lecturer.
  • The internal examiner, who must also be a Ph.D holder and not below the rank of Senior Lecturer and whose area of specialization shall be in the same broad area as the subject of the dissertation;
  • The candidate‘s supervisor(s);
  • Head of candidate‘s Department – Chairman
  • One representative of the Board.

7. The list of external examiners and other members of the Board of examiners recommended for the           examination of the candidate shall be submitted to the School along with the draft dissertation.

8. The report of the board of examiners shall be on the prescribed form approved by the Board and                 shall be completed at the venue of the examination. The report shall contain.

  • a clear and detailed evaluation of the research work as summed up in the dissertation;
  • clear assessment of the candidate‘s knowledge and understanding of his/her subject as shown in the dissertation and subsequent oral examination;
  • an unequivocal declaration as to the acceptability, or otherwise, of the dissertation in complete or partial fulfilment of the requirements for the award of the degree;
  • An unequivocal declaration as to the fitness, or otherwise, of the candidate to receive the degree.

9. The provisions of regulations 3.3(14) and 3.4(8) shall apply.

10. Five copies of the revised dissertation shall be submitted to the Dean, School of Postgraduate                     Studies. Following the approval of the revised dissertation by the Senate on the recommendation              of the Board, the secretary, School of Postgraduate Studies shall distribute them according to the                formula approved by the Board. Prior to the distribution, the secretary shall attest on the fly leaf to            the effect that the dissertation had been approved by Senate on recommendation of the Board. On            no account shall a revised dissertation be submitted earlier than one week from the date of                          examination.

11. The copy of the draft dissertation used by the external examiner to evaluate the candidate‘s                       dissertation and administer the oral examination shall be the property of the Board. It shall be                   returned to the Secretary, School of Postgraduate Studies after the candidate has finished making            use of it in effecting the corrections prescribed by the panel of examiners.

4.5.0 DOCTOR OF PHILOSOPHY (Ph.D) DEGREE PROGRAMME

4.5.1 ADMISSION REQUIREMENTS

  1. The following shall be eligible to seek registration for the degree of Ph.D:
  • Graduates of FUDMA and other recognized Universities who have obtained good Masters’ Degrees with CGPA of 5 and above on a 5-point scale or its equivalent;
  • Graduates of other recognized Universities who hold higher degrees considered by the Faculty Postgraduate Studies Board, the Board and Senate to be equivalent to Regulation 4.22(1) (a).
  • Candidates with any other qualifications which, together with relevant experience, are deemed to be equivalent to Regulation 4.22(1) (a-c).
  • In addition to Regulation 50 (1) (a-c), candidates must possess Bachelor’s degree in at least Second Class Lower Division.
  • Candidates for the Ph.D Programme may be required to pass a qualifying examination and/or undergo a probationary period not exceeding 12 calendar months.

2. Candidates with relevant qualifications must present acceptable research proposals.

3. Candidates for the Ph.D Programme shall be considered for admission twice in a session (at the                 beginning of the first and second semesters).

4.5.2  PROGRAMME OF STUDY

Research and/or courses of study leading to the degree of Doctor of Philosophy (Ph.D) may be organised on a full-time or part-time basis as approved by Senate.

4.5.3  DURATION OF STUDY

  1. The Ph.D Programme shall normally last:
  • in the case of full-time, a minimum of thirty-six(36) calendar months and a maximum of sixty (60) calendar months, or
  • In the case of part-time a minimum of sixty (60) calendar months and a maximum eighty four (84) calendar months.
  • At the expiration of the period allowed, the Board may approve the extension of the period of the study by not more than a total of twenty four (24) calendar months for both full-time and part-time Ph.D students.

3. If after spending the maximum period prescribed in Regulation 4.24(1), a candidate fails to present           himself/herself for the final examination, Regulation 2.4(2)(b) shall apply.

4.5.4  REQUIREMENTS FOR THE AWARD OF Ph.D DEGREE

  1. The requirements for the award of the degree of Doctor of Philosophy shall include.
  • Demonstration of competence in the general field of knowledge of the discipline by passing of written examinations in prescribed courses;
  • Submission of a thesis;
  • Certification by the department/Faculty that the thesis is suitable for Ph.D degree examination;
  • A successful oral defence of the thesis;
  • Any other requirements approved by Senate on the recommendation of the Board.

2. A thesis approved for the award of the degree of Ph.D shall be an original work displaying                          competence in the particular field of study combined with the exercise of critical judgment, and                  containing material worthy of publication as definite contribution to knowledge. The thesis must                also be satisfactory as regards literary presentation.

3. A candidate shall be required to sign a declaration that the thesis represents his/her original work.           The declaration must be countersigned by his/her supervisor(s)

4.5.5  SCHEME OF EXAMINATIONS FOR Ph.D DEGREE

  1. The provision of Regulation 4.21 shall apply to Ph.D candidates except that
  • there shall be 0ne representative of the Board
  • Dean of the candidate‘s Faculty or his/her representative shall be present;
  • where the candidate is a member of staff in the Department and the Head of department is not a doctorate degree holder or a full professor, or is junior in rank to the candidate, the department shall be represented by a suitable nominee of Head of Department
  • the responsibility of administration shall be vested on School of Postgraduate Studies.

2. If the thesis is satisfactory but the candidate fails to satisfy the examiners in the oral examination,             the candidate may be recalled for a second oral examination, after a further period of study not                  exceeding one academic session from the date of the first examination.

3. The corrected final copy of the thesis, duly certified by the examiners, should be submitted not later          than three months after the oral examination.

4. A candidate whose thesis is rejected for the degree of Ph.D may apply to re-write it for consideration         for the degree of M.Phil. If the application is granted, the dissertation shall be examined by a panel           of examiners specially appointed for that examination.

4.5.6  RECOGNITION OF PARTIAL STUDY IN OTHER INSTITUTIONS

  1. A Ph.D. degree candidate may be permitted by Senate on the recommendation of the Board, to spend part of his/her required period of study/research in another university or research institute provided that the Board is satisfied that this is advisable in the interest of the programme.
  2. No candidate shall be permitted to carry out his/her studies elsewhere unless the Board is satisfied that adequate research facilities are available for the work and that supervision will be effective throughout the period.

SECTION 5

REGULATIONS ON MISCELLANEOUS MATTERS:

GUIDELINES FOR PREPARATION AND SUBMISSION OF THESIS, DISSERTATIONS AND PROJECT REPORTS FOR HIGHER DEGREES

5.1 Components of Theses

The thesis shall consist of the following parts arranged in the following order. However, there could be variations according to disciplines.

5.2 Preliminary Pages

The preliminary pages shall consist of the following:

  1. Fly leaf
  2. Title Page
  3. Declaration
  4. Certification
  5. Dedication (if any)
  6. Acknowledgment
  7. Table of Contents
  8. Abstract
  9. List of tables
  10. List of figure
  11. List of plates
  12. List of appendix
  13. List of abbreviations

5.3 Main Body

Chapter One: Introduction

Chapter Two: Review of Related Literature

Chapter Three: Materials and Methods/Methodology Results

Chapter Four: Result and Discussion

Chapter Five: Conclusion

N.B.                        

The main body of the thesis (i.e. Introduction, Literature Review, Materials and Method/Methodology, Results, Discussion and Conclusion) shall be broken into Chapters.  The arrangement of the main body of the thesis/dissertation may however vary from discipline to discipline.

5.4 Terminal Part

  1. References
  2. Glossary (if any)
  3. Appendix (if any)

5.5 Paper Quality and Size

The paper shall be white and of good quality and shall be of size А4. However, for drawings and maps, there is no restriction on size.

5.6 Typing Format

The thesis shall be typed double line spacing, leaving adequate margins on the four sides of the paper specifically, 38тm or 1.5 inches on the left hand side of the paper and 25тт or 1.0 inch on the right, top and bottom of the paper. The font size shall be 12 times New Roman. The headings of the various part of the thesis shall be typed as follows:

  1. The headings of the major parts of the thesis listed shall be all capitalized and located centrally at the top of the first page of each part. The heading shall not be underlined. However, the headings of first line shall appear the word as ‘СНАРТЕR’ followed by the chapter number in words (e.g. СНАРТЕR THREE). The chapter title shall appear on the second line and directly below the first. e.g. СНАРТЕR THREE,MATERIALS AND METHODS.
  2. А section heading shall be all capitalized and located at the left hand side of the text. The section heading shall not be underlined. А section may not necessarily begin at the top of а page. Accordingly, а section heading shall be located where the section falls due. The sections in each chapter may be numbered serially in Arabic numerals using chapter number as prefix.

5.7 Pagination

All pages of the thesis shall be numbered. However, the title page, which is the first page, is counted in the numbering but shall not bear any page number. Roman numerals shall be used to number the preliminary pages while Arabic numerical shall be used to number the remaining parts of the thesis starting from the first page of introduction (chapter one) and ending with the last page of Appendix. The page number shall be typewritten at the center of the bottom of each page (except, of course, at the title page).

CONTENTS OF VARIOUS PARTS OF ТНЕ THESIS

5.8 Preliminary Pages

  1. Flyleaf

This shall be blank

  1. Title Page

This page shall bear the:

  1. Approved title of the thesis all capitalized, at the top of the page.
  2. Tittle shall not be more than twenty one(21) words and fourteen(14) font size
  3. Full name of the author, surname last, all capitalized followed by the qualification of the author at the time of submission of the thesis, at the center of the page. There shall be the student’s registration number.
  4. Degree for which the thesis is submitted, given (starting on а fresh line) in the following words: “А Thesis Submitted to the Department of…………… (Name of the Department), Federal University Dutsin-Ma, in partial fulfillment of the requirements for the award of the degree of…………….(in words, all capitalized).
  5. Month and year of submission at the bottom right hand corner of the page.

3. Declaration Page

This page shall contain the following statement of declaration by the candidate: “I hereby declare that this/her work is the product of my own research efforts; undertaken under the supervision of (Title and name of supervisor) and has not been presented and will not be presented elsewhere for the award of а degree or certificate. All sources have been duly acknowledged.” Immediately below the declaration and to the center of the page, the candidate shall append his/her signature, and the date. The candidate’s full name and registration number, as it appears on the cover of the thesis, shall be typed under the signature.

  1. Certification Page

This page shall bear а signed statement by the candidate’s supervisor(s) certifying that the research work and preparation of thesis were carried out under his/her supervision. The format shall be: “This is to certify that the research work for this thesis and the subsequent preparation of this thesis by (name of candidate with registration number in parentheses) were carried out under my/our supervision. The initials and surname(s), and the Head of the Department submitting the thesis shall appear below their respective signatures.

  1. Approval Page

This page shall bear а statement certifying that the thesis has been examined and approved for the award of the degree of….. (Capitalized) in….. (Specify the area of specialization).”

The statement shall be signed (with their names and dates clearly given) by the following, namely: the External Examiner, Internal Examiner, Supervisor(s), and Head of Department where applicable (or the representative of the Head of Department), and the representative of the Board of the School of Postgraduate Studies.

  1. Acknowledgement

The author shall acknowledge in his/her own words the assistance given by others during the research work and the preparation of thesis.

  1. Dedication (This is optional)

The author may, if he/she deems it fit, dedicate his/her work to any person(s) or corporate bodies, etc.

  1. List of Abbreviation

This shall contain а list of all abbreviations used in the thesis.

  1. Table of Contents

This shall contain а list of all the major component parts of the thesis listed in Section А and the respective pages on which they begin, starting with report. The headings of the major component parts of the thesis shall have all letters capitalized as in the thesis. Only the first letter of all words in the major section headings shall be capitalized. For subjection headings, only the first letter of the first word shall be capitalized.

  1. Abstract

The abstract shall be single line spacing and not be more than five hundred words and seven hundred for PhD and, shall contain the following:

  1. А brief statement of the specific objectives and envisaged contributions of the research work.
  2. А brief statement of research methodology used (principles only) including methods of data analysis
  3. А brief straight-to-the-point summary of specific findings
  4. А statement of implications of the findings.

              

5.9 Main Body

  1. Chapter One (Introduction)
  • This chapter shall be devoted primarily to justifying the research work. Accordingly, the chapter shall contain:
  • А general overview of the background, concept, general objectives and scope of the research. This may not necessarily entail citing of references, but may include statement of the problem, significance/purpose of study
  • Specific objectives of the research work or working hypothesis, as the case may
  • Specific proposals (statements only) or how to achieve the specific research objectives or test the working hypothesis stated in (b).
  • Scope and delimitation of the research.
  • Justification of the study
  • Significance of the study
  • Description of the study area (if applicable)
  1. Chapter Two (Review of the Relevant Literature)

An exhaustive but incisive, coherent and up-to-date review of relevant literature in the research area. The candidate is expected to show а high proficiency in information retrieval and interpretation. The literature review shall be geared towards justifying the defined objectives of the research. Consequently, the style of presentation of retrieved information and their interpretation shall be purposeful, directed solely at establishing the premises for the research work.

  1. Chapter Three (Materials and Method/Methodology)
  • This chapter shall be titled Materials and Methods/Methodology and shall contain а list of rare/highly specialized materials and а detailed description of the methods employed in the research work. In the Materials section shall be listed chemicals, reagents, living organisms and other biological materials, apparatuses/gadgets, and equipment that are not used routinely in the laboratory. General or routine laboratory materials used in the work shall be given within the context of description of the methods. Candidates shall comply with current international conventions on nomenclature and identification of scientific materials in their sub-­disciplines.

 

In the Methods section shall be described all the experimental methods used in the work. Only new methods developed by the candidate shall be described in full. Where an established published method was used unmodified, candidate shall merely cite the relevant reference. However, where an established method has been modified or adapted by the candidate, the extent to which the method was modified or adapted should be described. In describing the methods, the candidate shall state all the special precautions taken in the course of applying the methods as well as the statistical methods used in analyzing the data.

  • For arts-based disciplines, the chapter shall be titled Methods or Methodology (or other appropriate terminology). It shall contain а description of methods and procedures employed in the design and validation of instruments, testing hypotheses, and statistical analysis of raw data.
  • Irrespective of the discipline, where the method used was primarily library search or purely theoretical, there need not be а separate chapter on Method/Methodology. The description of the method can be incorporated into the introduction or literature review chapter as а section.
  1. Chapter Four (Results/Findings and Discussion) the result should be presented in table, figures or graphics.

This chapter shall consist of at least the following, among other things as described below.

Discussion

This section shall be devoted to giving а comprehensive account of the findings of the research and relating them to published works. Special attention should be given to significant or novel findings.

 

  1. Chapter Five(Summary, Conclusion and Recommendations)

This chapter shall high-light the major findings of the research work and the inferences made from them. It shall incorporate а section on recommendations, including suggestions on areas of further studies/research.

5.10 Terminal Part

  1. References

All references cited in the text shall be collated at the end of the thesis and the reference style shall be APA STYLE, but for Art and Humanities MLA should be used. Students must adhere to one variant of the APA or MLA style throughout the project and refrain from using different format (Students must specify the edition used)

  1. Glossary

The glossary, if any, shall contain а list and explanations of foreign, indigenous, obsolete or technical words used in the text. For science-based disciplines internationally accepted standard abbreviations of scientific names not spelt out in the text may be explained here. All other abbreviations of scientific names must be spelt out in the text at the point of first mention. For arts-based disciplines all abbreviations must be spelt out in the text at the point of first mention.

  1. Appendix

The appendix is optional and if provided may contain the following.

  1. Matters related to data collection e.g. sample of questionnaires and other test instruments.
  2. Raw data for thesis based on questionnaires.
  3. Copies of author’s publication(s) from the research work.
  4. Computer programme, especially if it was written or modified by the candidate, and the output.

5.11 Preparation of Tables, Figures and Plates

  1. Table

Tables shall be numbered consecutively in Arabic numerals in the order in which they are mentioned in the text with no boarder line. А table shall have а descriptive heading typed above it, starting from the left hand side. Only the first letters of the major words of the heading shall be capitalized. E.g. Table I. Variation of Magnetic Field with Latitude.А table heading shall not be underlined. The layout of а table should be simple.

  1. Figures

Graphs, charts, maps histograms and other line diagrams shall be drawn neatly. Charts and maps shall be clearly labeled. Keys and scales should be included in the figures where appropriate. The axes of graphs, charts and histograms must be clearly calibrated and labeled with the units of measurements given.

Figures in each chapter shall be numbered consecutively in Arabic numerals in the order in which they are cited in the text. Each figure shall have а descriptive title, which shall be typed immediately below the figure. Only the first letters of the major words shall be capitalized, e.g Figure 4.3. Calibration Curve for Protein Determination.

  1. Plates

Plates, as а rule are photo-prints, but shall herein also include scanned images. They may be direct photographs of living organisms of inanimate objects or photographs of tissue or objects as seen by use of special equipment, e.g. electron microscope. Plates shall be used only where they best describe or illustrate а novel observation. Each plate shall have а title, which shall be typed below it. Plates in each chapter shall be numbered consecutively in roman numerals in the order in which they are cited in the text.

5.12  Bibliography

Sections 14.16 and 14.57-14.167 of the Chicago Manual introduce the elements of a citation in a bibliography. Some elements will not be present in every citation you construct. When this happens, just omit the element.

  • The author’s name(s). See the rules on noting author names below.
  • The article title or book chapter title if needed. A subtitle is separated from the title by a colon.
  • The title of the book or journal. A subtitle is separated from the title by a colon.
  • The names of book editors and/or translators. See the rules on noting editors and translators below.
  • The edition number (2nd edition, 3rd edition, etc.)
  • The volume number if a book is part of a multi-volume work
  • The series title, and the volume number in the series if there is one
  • The city in which the book was published, followed by a colon. If the city of publication is unknown, write n.p.
  • The name of the publisher, followed by a comma
  • The date of publication. If the date of publication is unknown, write n.d.
  • The letters “pp.” followed by the beginning and ending pages of book chapters and articles. Alternately, write “lines” and then the line numbers for plays or poetry.
  • Web address or Digital Object Identifier for an E-book

A bibliography citation will always follow this/her basic structure, though there will be some variation of how you construct these different elements depending on whether you are citing a book, book chapter, journal article, or content in some other medium. You should also note that a bibliography citation’s construction differs slightly from that of a footnote or endnote.

Some general rules to keep in mind:

  • The elements of the citation are separated by periods, unlike in footnotes or endnotes where elements are separated by commas
  • All Major Words in a Title are Capitalized
  • The title of a book chapter or an article is “put in quotation marks”
  • The title of a book or journal is italicized
  • Unlike in a footnote or endnote, the city in which the book was published, the name of the publisher, and the date of publication are not put in parentheses
  • If the city of publication is not a well-known location, note the state or country in which the city is located after the name of the city. Use the two letter postal code for the individual state. For foreign countries, write the full name of the country except for the United Kingdom, which is abbreviated to U.K.

Some rules about author names to keep in mind:

  • Bibliographies are organized alphabetically by the author’s last name. In a work that has multiple authors, alphabetize based upon the last name of the first author. If the author is an organization (for example the World Bank), just use the organization’s name. If no authors or editors are given, alphabetize the work based upon its title.
  • The first author’s last name is written out followed by a comma. Then this/her author’s first name and any middle name(s) are written out.
  • If there is more than one author, the name(s) of any additional authors follow the name of the first author. The name(s) of additional authors are written first name, then middle name(s), then last name.
  • If there over 10 authors, list the first seven authors followed by a comma and then the words “et al.” Et al indicates there are more authors who are not listed in the bibliography citation.

Some rules about editors and translators to keep in mind:

  • When citing a book with an editor and/or translator, they are noted by the abbreviations ed. and trs.
  • When citing a chapter from a book with an editor and/or translator, the names of the editor and/or translator are written after the book title. In this/her case they are not noted by the abbreviations ed. or trs, but rather by the phrases “edited by” and “translated by.”

For further information on footnotes, endnotes and Bibliography refer to the relevant sections Chicago Manual of Style .

5.14 Listing of References

  1. Arrangement

References shall be collated at the end of the thesis and listed alphabetically according to the author’s name following the guide lines on indentation, punctuation, and capitalization given below for each type of publication. For thesis in science-based disciplines, only references actually cited in the text shall be listed under the heading ‘References”. For arts- based disciplines, both works cited in the text and those that have not been cited, but which the author made use of, can be listed and titled “Bibliography”. References shall be arranged alphabetically by the author’s names, and classified by forms of publications. References not cited in the text must be clearly distinguished from references cited by asterisks on first author’s name, or by arranging them separately. Unpublished work could also be listed in the bibliography.

In both cases, papers by the same author shall be listed in chronological order according to year of publication and, where there are several papers published in one year, according to the suffixes; а, Ь, с, etc. For multiple authorship, the name of the first author shall be used to determine the alphabetical and chronological order in the references listed.

  1. Typing

Each entry shall be typed such that it constitutes а paragraph. The paragraph must start with the author’s name and should be indented in the ‘hanging’ form. Examples:

Magashi, A. I., Makeri, E. E, Sanusi, M. H. (2011). A Comparative Study of Different Cowpea Genotypes in Breeding for Mottle Virus Resistance. Techno Science African Journal.

Bolding, К.E.(1986).General system theory

  1. Ordering the Content of References

The essential information about а cited work shall be given in the order shown below for the different types of publications.

  1. Articles in Journals and Related periodicals. The essential elements of а journal article shall be given in the following order.
    • Author’s surname followed by initials
    • Year of publication in the parentheses.
    • Title of article.
    • Name of periodical in full and italicized.
    • Volume number of periodical in Arabic numeral, followed by issue number, where necessary, in parenthesis.
    • Paging of the article: the first and the last pages.

The punctuation and capitalization shall be as in the example below:

Ezeomah, С. (1984).Using educational planning strategy for functional curriculum development. Nigeria Journal of Curriculum Studies 37(2): 45- 70.

For multiple authorship articles, the names of the last two authors shall be connected with”and” e.g. Brown М., George G.C. and Powell, Е.(1970).

  1. Article in newspapers and newsmagazines. The elements shall be given in the following order:
  • Author’s surname followed by initials
  • Title of the article.
  • Name of the newspaper / magazine in full and underlined (or italicized).
  • Place of publication in the parenthesis if not implied in the name of newspaper/news magazine.
  • Day, month and year of issue, in that order.
  • Pagination

The punctuation and capitalization shall be as in the example below:

Muhammad, R. How to Avoid Religious Disturbances and Conflicts in Northern Nigeria. New Nigeria,(Kaduna),17 December, 1998 р.17.

  1. Books, pamphlets and reports. The essential information shall be given in the following order if the reference is to the whole book/pamphlet/report.
  • Authors/editor’s/compiler’s surname followed by
  • Year of publication in parenthesis.
  • Full title of the book/pamphlet/report including sub-title exactly in the original wording punctuation and language.
  • Edition other than the first.
  • Place of publication -it would be useful to specify town not country.
  • Name of publisher
  • Volume number, if more than one.
  • Number of pages in the whole book.
  • Title and number of series, where applicable, in parentheses.

The punctuation, and capitalization shall be as given in the example below:

Krushchev, N. (1970). Krushchev Remembers. Boston, U.S.A.: Little, Brown and Company, 639р.

Bright, С. (1991). Equinox and Sea Tide 8th edition, Lagos: Unity Books and press limited, vii, 60р “Understanding Geography Series No. 5”.

The citation format given in (i) for multiple authors shall apply. Editors and compilers of books/reports shall be treated in the same way as authors, except that their names shall be followed by the appropriate abbreviation for editor(s) or compiler(s) in the parenthesis e.g. Adoga, G. I. (ed., 1990); Abdul, Р. and Aliyu, S. (eds., 1980); Usman, M. (comp.,980); Usman M. and Bala U.F.(comp.,1979).

  1. Chapters in books or The following order is applicable where only а single chapter or passage of а book or monograph is referred to:
  • Author’s surname followed by
  • Year of publication in parentheses
  • Title of article
  • “In” italicized (i.e. written as: in).
  • Initials followed by surname of editor / compiler and abbreviation for editor(s) compiler(s) in parentheses.
  • Cover title of the book.
  • Place of publication-it would be useful to specify town, not country.
  • Name of Publisher(s).
  • Volume number, if more than one.
  • Pagination (first and the last pages) of chapter.

The punctuation and capitalization format is as given in the examples below:

Lyons, J. (1977). Behaviorist semantics. In: Semantics. Cambridge: Cambridge University Press, рр.120-137.

Miller, Е.С. and Miller, J.A. (1972). Approaches to the mechanism and control of chemical carcinogenesis. In R.C. Clark (ed), Environment and Cancer. Baltimore, U.S.A.: Williams and Wilkins Company, рр.5-39.

In the second example, the cover author wrote all the chapters.

  1. Laws, statutes and legal instruments. The following order shall be used.
    • Code of the law followed by year of enactment.
    • Title of the law, italicized
    • Name of the Government enacting the law.
    • Gazette number, if known.
    • Pagination

The punctuation and capitalization shall be as given in the example below.

Decree No 21984: State Security (Detention of person) Decree. The Federal Military Government of Nigeria Official Gazette No. 8 Vol. 71, рр.А27-А28

  1. Unpublished speeches, Seminar Papers etc. The following order shall apply.
  • Author’s surname followed by initials.
  • Title of speech or lecture
  • Name of function at which the speech lecture was delivered, italicized
  • Date, month and year of delivery.

The punctuation and capitalization shall be as in the examples given below:

Gomwalk, О. С. А goodwill Message, Sixth International Night or University of Ibadan Alumni Association 2nd July, 1988.

Temple, V.J. The Necessity of Detoxifying Soya Beans before Consumption. National workshop on the Strengthening of Nutrition Component of Primary Health Care Nigeria, 15 October, 1990.

  1. Article in Encyclopedia and similar works. The following order shall apply.
    • Author’s name.
    • Title of article.
    • Title of the whole work.
    • Place of publication it would be useful to specify town not country.
    • Name of publisher.
    • Year of Publication.
    • Part of the work cited.
    • Pagination

The punctuation and capitalization shall be as given in the example below:

Omotosho. А. Sango Workshop. In: Encyclopedia Yurubana, Onitsha, Ose Publishers, 1906 part l рр.220-221

Annymous.Benin Bronze. In: Encyclopedia Nigerian, Lagos, World information inc.1990 part 2 р. 180.

  1. The following order, punctuation and capitalization shall apply.

Verne. J. (1965).Journey to the Centre of the Earth Translated by Robert Baldick. Harmmdsworth: Pengiun.

5.15 The Binding and Cover Page

  1. Binding
  • Before Oral Defense

The thesis shall be bound in soft cover.

  • After а Successful Oral Defense

The thesis shall, after revision to the satisfaction of the internal examiners within four weeks, be                 bound in hard cover.

  1. Cover Page

 

  1. Before oral defense on the front cover shall be printed
  2. The approved title of thesis, capitalized about 25mm from the top.
  3. The full names of the candidate as registered with the School of Postgraduate Studies, with surname last all capitalized, at the middle of the cover. The word “by” should not precede the candidates name.
  • The degree in view accompanied by the word dissertation/thesis and year of submission (e.g M.Sc. Dissertation, 2005) at the bottom centre.
  1. The accepted format for the abbreviation of degree title are:В.Eng, B.Sc., МA.Eng, M.Sc, M.Phil, and Ph.D.

 

  1. After а Successful Oral Defense

 

  1. The final title of the thesis and full names of the author shall be written on the covers in (a)(i) and (ii) except that the colour of the print shall be gold.
  2. On the spine of thesis shall be printed, also in gold, all capitalized, the author’s initials, surname, title of degree and year of submission in the order, starting from the lower end of the thesis (with title held vertically).

5.16 SUBMISSION

On submitting а thesis either before or after the defense а candidate should obtain immediately an acknowledgement duly signed and dated by the Supervisor(s), Programme Coordinator, and the Head of Department.

Before Oral Defense: The candidate shall submit the required number of soft bond copies to the Head of Department through the Supervisor.

After Oral Defense: The candidate shall submit the required examiner(s) а copy of the corrected thesis. After certification by the authorized examiner(s), the candidate shall submit the required number of hard copies to the Head of Department through the Supervisor.

Submission of the electronic form of Dissertation/Thesis: А soft copy of the Dissertation/Thesis in word format should be submitted to the Secretary, School of Postgraduate Studies, or any officer of the University as may be required from time to time.

  COLOUR OF ТНЕTHESES/DISSERTATIONS/PROJECTS

The following are the approved colour for binding theses, dissertations and projects:

  1. D. – maroon
  2. Phil.- Sky Blue
  3. Academic Masters’ – Black
  4. Postgraduate Diploma-light Green
  5. Professional Masters – Navy Blue

5.17 REGULATIONS ON THE CONDUCT OF EXAMINATIONS

  1. On the date of the examination, a student is expected to be at the hall or centre of the examination 30 minutes before the commencement of the examination.
  2. Students are expected to register for the appropriate examination and be sure of the date, time and venues of the examinations. They are also required to be in possession of their respective I.D. Cards and Examinations Cards.
  3. A student may be permitted by an invigilator to leave the examination hall during the course of examination provided he/she does not carry any unauthorized or offensive items and will be accompanied by the Security Personnel assigned by the invigilator.
  4. No student shall be allowed to leave the examination hall during the first 30 minutes or last 10 minutes of the examinations.
  5. A candidate arriving late shall be admitted up to 30 minutes after the start of the examination, but shall not be allowed extra time. If he/she arrives more than 20 minutes later but before half of the total duration of the examination has elapsed, the invigilator may at his/her discretion admit him/her if he/she is satisfied with the good reason given by the student provided that no extra time shall be granted.
  6. A student must not during examination, directly or indirectly give assistance to any other student or permit him/her to copy from his/her answer script. Such will attract severe penalties to both offenders.
  7. A student is not allowed to take into the examination hall electronic device in his/her possession during the examination session e.g. cellular/mobile phones or any book, paper, written material, audio visual facilities etc.
  8. A student shall write his/her examination number (not name), Department and course clearly in the spaces provided for them at the top hand corner of every answer booklet and on each separate sheet of paper provided by the invigilator.
  9. If a student is found to be or is suspected to infringe on the Examination Regulations, or its conduct the invigilator shall upon possession of the evidence set modality for penalty to the offender accordingly.
  10. At the end of the time allotted each student shall stop writing and submit his/her examination booklet to the invigilator.
  11. Failure by any student to comply with the lawful instructions given before or during examination will attract penalties.
  12. The followings are considered as examination misconduct.
  • Leakage of examination question paper in form of having any knowledge or possessing examination questions before the examinations.
  • Possession of unauthorized materials related to the examinations and likely to be used during the examinations.
  • Copying from prepared notes or from the script of a colleague during examination.
  • Graphing while examination is in session.
  • Impersonation of any type.
  • Offering assistance or attempting to obtain assistance from co-student during examination.
  • Consultation to certain literature or unauthorized material by the student.
  • Physical disturbance while examination is going on.
  • Assaulting verbally or physically an invigilator by the student.

5.18 Procedure for handling misconduct on Examination

The Faculty is expected to set up a standing committee on examination misconduct and malpractice which shall handle all cases of examination misconduct and malpractice that emanate during examination sessions and referred to it by the Dean, School of Postgraduate Studies.

Similarly the University Central Standing Committee on examination misconduct shall handle all cases from the Faculty Standing Committee on examination misconduct that are referred to it by Dean School of Postgraduate Studies.

5.19 Steps to be employed on examination misconduct

  1. Any student found infringing on any of the provisions of the Examination Rules, he/she will be reported to the appropriate authorities for sanctioning
  2. The Faculty Postgraduate Coordinator will receive report of such misconduct from the invigilator or related person who shall in turn report the alleged act to the Dean Postgraduate Studies immediately after the invigilators report.
  3. Report of misconduct emanating from examination session will be forwarded to the Dean of the affected Faculty by the Dean School of Postgraduate Studies after formal report.
  4. The Faculty Examination Malpractice Committee shall investigate the alleged misconduct and determine the appropriate penalties to the alleged offender within one week from the date the report is forwarded to it.
  5. The report of the Faculty Examination Malpractice Committee will then be forwarded to the University Central Standing Committee on Examination Misconduct for deliberation and final action by the Senate.

5.20 Penalties for examination misconduct

Expulsion:

  1. A student accused of examination misconduct shall be invited to appear before the Faculty Malpractice Misconduct Committee. Refusal to honour the committee invitation by the person alleged to have committed the misconduct will attract expulsion.
  2. A student found to mutilate, remove his/her answer booklet or taking in any other unauthorized material in the examination hall is liable to expulsion from the University.
  3. Act of impersonation shall attract expulsion.
  4. Violence against an invigilator or any other person involved in examination administration shall attract expulsion from the University.

5.21 Rustication

  1. Any student accused of examination misconduct would be requested to write a statement on the incidence, failure to do so will attract two semester rustication and the cancellation of his/her paper.
  2. Student found to possess or display authorized document/material during the examination which gave him undue advantage on the examination being conducted but have not used the material(s) shall be liable to rustication for the period of two semesters and cancellation of his/her paper.
  3. Any attempt to supposes, mutilate or destroy evidence of misconduct (including chewing, swallowing, burning or cancelling of written materials, question paper, answer script etc) by a student is considered as grave as the misconduct alleged and shall attract rustication for at least two semesters of the student’s paper.
  4. Writing anything on the question paper or any other material shall attract rustication for one semester and cancellation of the student’s paper.
  5. Any student who removes any question paper from the examination hall before the time students are allowed to leave the examination hall shall be liable to rustication for one semester and the cancellation of his/her paper.
  6. Any student who gives or accept any assistance from any student/person within or outside the examination hall shall be liable to rustication for one semester and the cancellation of his/her paper.
  7. Students found smoking inside the examination hall will be liable to rustication for one semester and the items in their possession seized.
  8. Any student found to have intimidated, harassed, insulted, blackmailed an invigilator or examination official, shall face rustication for two semesters and his/her paper cancelled.

5.22 Warning

  1. Students found writing after the examination has ended will be sanctioned and their case reported to the Faculty Examination Malpractice Committee for necessary disciplinary measure.
  2. Any offence related to fabrication of data or plagiarism shall attract penalty and eventual cancellation of student’s paper.

5.23 Submission

If a student obtains а sick leave certificate from the University Clinic as in Regulation he/she must present it personally or through а messenger without delay to the Head of his/her Department and obtain а receipt for it.

  1. If the certificate is obtained from а doctor to whom he/she is referred, it must be presented personally or through а messenger without delay to the Director, University Health Service, and а receipt obtained.
  2. If the certificate is obtained it must be sent immediately by messenger or by registered post to the Director, University Health Services and а receipt of delivery or posting (as appropriate) obtained. If sent by post, а copy must be retained by the student. The student must meanwhile endeavor to notify the Head of Department by telephone, telegram or by messenger, stating his/her exact address, and the number of days or sick leave given.
  3. In all cases, the receipt for delivery or posting of а certificate, and the copy where appropriate, must be retained and produced to the Head of Department if required later.
  4. On receipt of а certificate issued by another doctor, the Director, University Health Services, will notify the Head of the student’s Department. The Director may consider it necessarily to send а member of the Health Services staff to verify the student’s condition, and any change of address or condition must be communicated to the Director without delay. А certificate will not be further considered by the Director if the address given is found to be false.

 

5.24 Change of Names by Students

  1. All students should graduate with the names by which they are admitted to the University
  2. Female students may, as a result of change in marital status, and with acceptable documentary proof, be allowed to change their names.
  3. For the avoidance of doubt, no change of name by any male student will be recognized by the University, unless supported by a Court Affidavit.
Senate
Faculty Postgraduate Committee
Department Postgraduate Committee
Board of School of Postgraduate Studies

Fig. 1: Channel of communication with the School of Postgraduate Studies

Appendix I : Formula for conversion of mode of study

  1. Change in PhD registration status

The approved period duration of maximum of 5 years for full time PhD and 7 years for part time PhD will be used for the conversion i.e.

 

7/5 x X for full-time to part-time

5/7 x X for part-time to pull-time

 

X= period spent already

 

2. Change in Master’s Degree registration status

The approved period duration of maximum of 3 years for full time and 5 years for part time will be used for the conversion i.e.

 

5/3 x X for full-time to part-time

3/5 x X for part-time to pull-time

 

X= period spent already